Rugby Clubs, Referee Societies and Constituent Bodies use individuals’ data in almost everything they do. This includes obtaining and using data about players, referees, administrators, other volunteers, employees and website users.
On 25th May 2018, the UK will adopt new laws to bring into effect the General Data Protection Regulation (GDPR). GDPR builds on existing data protection law to give individuals more rights in relation to their data, and places an increased onus on all organisations, whether commercial companies or not-for-profit organisations such as rugby clubs, to secure individuals’ data.
In simple terms, GDPR will help protect our players, members and clubs by ensuring better governance and transparency around management of data. Organisations holding personal data will need to give more information to people about what they do with those people’s data, why, and for how long. They must also keep the information secure. One safe way to store and use data is through the RFU’s Game Management System (GMS). If you store data in other ways, you will need to think carefully about how this data is secured.
The RFU has created a toolkit to help clubs like MV. The toolkit is divided into five sections:
1. A summary of the practical steps to take
2. Data governance
3. Collecting and using data
4. Data security
5. Other rights for individuals
The toolkit also provides practical examples of policies and procedures that need to be in place. As a club, we already have many of the required policies and processes in place and as a member you can rest assured that any personal data is kept secure and is not provided, or sold off, to any external organisations. The personal player and member information we collect is used and stored safely and securely via the RFU's Game Management System (GMS).
If there is anybody out there who is familiar with GDPR in their everyday work, and wants to volunteer their expertise then dont be shy coming forward! If you have any concerns about GDPR, what we do with your data and what this means for you, please do not hesitate to contact Andrew Lord, Membership Secretary on 07810 098317. (See I've even given away some of my private information!)
Updated 10:16 - 19 Apr 2018 by Andrew Lord